February, 2014 Board of Directors Meeting

MINUTES OF THE WESTERLEY HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS REGULAR MEETING

Monday, February 27th, 2014

Board Members and Officers present:

Mr. Anthony DeRobertis   President

Ms. Stephanie Byers   Vice President

Ms. Angela Ojeda   Treasurer
Mr. Jeff Marsh   Director

Committee Members present:

Ms. Ann Welsh   Landscape and Grounds Committee

Staff members & Service Providers present:

Ms. Patti Picciano   Community Manager, Horizon Community Services
Mr. J.A. Jeffers   
Loudoun County Sheriff’s Office
Mr. John Kamenick   
HOA Account Manager, American Disposal Services 
Mr. Christopher Swemba   
Recording Secretary, C&C Securities, LLC

Officer Jeffers was present to introduce himself to all those in attendance and to discuss any concerns regarding unlawful activity in the Association.

 

A. Call to Order

Mr. DeRobertis called the meeting to order at 7:12 pm.

 

B. Confirmation of Quorum

Mr. DeRobertis confirmed that the Board had achieved quorum to conduct business of the Association with three (4) out of five (5) Board Members being present.

 

C. AmericanDisposalPresentation

Mr. Kamenick was present to discuss the trash removal and recycling services provided by American Disposal Services and to answer any questions regarding the trash removal/recycling proposal presented.

 

D. Approval of Meeting Minutes

Mr. DeRobertis submitted the minutes of the January 7th, 2014 Regular Meeting of the Board of Directors for approval. It was: APPROVED

Mr. DeRobertis MOVED and Ms. Byers SECONDED: That the Board approve the Regular Meeting Minutes of the January 7th, 2014 as submitted. UNAMIOUSLY APPROVED

Mr. DeRobertis submitted the minutes of the January 14th, 2014 Regular Meeting of the Board of Directors for approval. It was: APPROVED

Mr. DeRobertis MOVED and Ms. Byers SECONDED: That the Board approve the Regular Meeting Minutes of the January 14th, 2014 as submitted. UNAMIOUSLY APPROVED

 

E. Homeowner Forum

Mr. DeRobertis called for any questions, comments or concerns from those homeowners in attendance.

There were no questions, comments, or concerns from the floor.

 

F. Committee Reports

The President called for any Committee Reports.

Landscape and Grounds Committee
Ms. Welsh reviewed the proposal from Heritage Landscape Services (HLS) to provide turf renovation services to several areas throughout the community ($2,675.00). The Board requested that Ms. Picciano clarify the areas that turf renovations were to be completed as a defined quantity was not clear in the proposal.

Ms. Welsh reviewed the proposal from Heritage Landscape Services (HLS) to install wood carpet mulch in the tot lot ($1,300.00). The Board requested that Ms. Picciano obtain proposals to install rubber mulch in the tot lot.

Ms. Welsh noted that some of the new plants installed by HLS throughout the community have died and should be replaced as they are under warranty. Ms. Picciano will work with Ms. Welsh to determine what plants are in need of replacement and work with HLS to coordinate their replacement.

Pool Committee No report.

 

F. New Business

Mr. DeRobertis called for any Association Business to be discussed. There was no New Business to be discussed.

 

G. Old Business

Mr. DeRobertis called for any Association Business to be discussed.

Mr. DeRobertis presented the draft FY2014 budget for the Board’s review. The Board requested that Ms. Picciano determine if re-surfacing the townhome streets is required and have the replacement reserve study updated accordingly.

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H. Management Report

Mr. DeRobertis called for the Management Report by Horizon Community Services.

Ms. Picciano noted that all business included in the Management Report had been discussed in Conducting Business.

 

I. Executive Session

Mr. DeRobertis MOVED and Ms. Byers SECONDED: That the Board recess into Executive Session.
UNANIMOUSLY APPROVED

There Board recessed into Executive Session at 8:44 pm.

The Board discussed attorney/client privileged communications and collection matters in Executive Session.

 

J. Reconvene to Regular Session

Ms. Byers MOVED and Mr. DeRobertis SECONDED: That the Board reconvene into Regular Session.
UNANIMOUSLY APPROVED

The Board reconvened into Regular Session at 8:59 pm.

Mr. DeRobertis MOVED and Ms. Ojeda SECONDED: That the Board write off $1,000.00 of petty cash that was never turned over from Legum & Norman to Horizon Community Service during the management transition in July 2010. UNANIMOUSLY APPROVED

 

K. Close of Business

There being no further business to come before the Board in Regular Meeting, it was:

Ms. Byers MOVED and Mr. DeRobertis Seconded: That the February 27th, 2014, Regular Meeting of the Board of Directors be adjourned. UNANIMOUSLY APPROVED

Meeting was adjourned at 9:25 pm.

Minutes respectfully submitted by: Christopher J. Swemba