November, 2014 Board of Directors Meeting

MINUTES OF THE

WESTERLEY HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS REGULAR MEETING

Thursday, November 13, 2014

 

 

Board Members and Officers present:

Mr. Anthony DeRobertis         President

Ms. Stephanie Byers             Vice President 

Ms. Angela Ojeda                  Treasurer                                                        

         Mr. Jeff Marsh                       Director

         Mr. Trushant Mehta                Director

 

Committee Members present:

            Ms. Ann Welsh                      Landscape and Grounds Committee Chair

            Mr. Andrew Lange                 Pool Committee Member

           

Staff members & Service Providers present:

Ms. Laura Poole                     Director of Operations, Horizon Community Services

Ms. Camellia Fries                  Community Manager, Horizon Community Services

 

Homeowner Forum

Mr. DeRobertis called for any questions, comments or concerns from those homeowners in attendance.

 

Mr. Arvind Sudan discussed parking concerns.

 

Mr. Andrew Lange inquired about access to books and records and the content of meeting minutes.  HCS took action to provide Mr. Lange with the Access to Books and Records resolution and fee schedule.     

 

A.        Call to Order

Mr. DeRobertis called the meeting to order at 7:33 pm.

 

 

B.        Confirmation of Quorum 

Mr. DeRobertis confirmed that the Board had achieved quorum to conduct business of the Association with four (5) out of five (5) Board Members being present. 

 

 

C.         Approval of Meeting Minutes

 

The Board reviewed the minutes of the parking committee meeting. 

            Mr. Marsh MOVED and Ms. Byers seconded:  That the Board approve the Parking Meeting minutes.  UNANIMOUSLY APPROVED.

 

Mr. DeRobertis submitted the minutes of the October 30, 2014 Regular Meetingof the Board of Directors for approval. The minutes were amended to correct the spelling of Mr. Lange’s name in Section D, to correct the spelling of “Deputy” in attendees

 

Mr. Marsh MOVED and Ms. Byers SECONDED: That the Board approve the Regular Meeting Minutes of the September 25th, 2014 as amended.

APPROVED by a vote of 3 – 0; Mr. Mehta and Ms. Ojeda abstained

 

 

D.        Committee Reports

Mr. DeRobertis called for any Committee Reports.

 

Pool Committee

Mr. Mehta had no report for the Board.  The Board asked for pricing for additional hours.

 

Landscape and Grounds Committee

Ms. Welsh noted that she is waiting for an update on the warranty and improvement schedule from HLS.  Ms. Ojeda expressed concerns about the response from HLS.  The Board directed HCS to follow up with HLS regarding their contract items.

 

Treasurers Report

Ms. Ojeda and Mr. DeRobertis discussed the 2015 draft budget  The Board discussed the establishment and funding of a snow reserve account to carry unspent snow removal funds for future years.  The Board discussed other reserve accounts.  The Board discussed setting the assessment. There was no motion to set the assessment.  The Board will schedule a budget meeting to discuss the budget and assessment in more detail.

 

 

J.         Executive Session

 

Ms. Byers MOVED and Mr. DeRobertis SECONDED: That the Board recess into Executive Session.

UNANIMOUSLY APPROVED

                        

The Board recessed into Executive Session at 8:50 pm to discuss legal recommendations and collections matters.

 

K.        Reconvene to Regular Session

 

            The Board reconvened Regular Session at 9:02pm

 

L.         Close of Business

There being no further business to come before the Board in Regular Meeting, it was:

Mr. DeRobertis MOVED and Mr. Marsh Seconded:  That the November 13th, 2014, Regular Meeting of the Board of Directors be adjourned. 

            UNANIMOUSLY APPROVED

 

 

Meeting was adjourned at 9:04 pm.         

 

Minutes respectfully submitted by: 

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