December, 2015 Board of Directors Meeting

MINUTES OF THE

WESTERLEY HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS REGULAR MEETING

Thursday, December 15, 2015

Board Members and Officers present:

Mr. Anthony DeRobertis          President

Mr. Jeff Marsh                         Vice President 

Ms. Angela Ojeda                    Treasurer                                             

 

Committee Members present: Anne Welsh

           

Staff members & Service Providers present:

Ms. Tracy Plazyk                    Community Manager, Horizon Community Services

 

A.        Call to Order

Mr. DeRobertis called the meeting to order at 7:03 pm.

 

B.        Confirmation of Quorum 

Mr. DeRobertis confirmed that the Board had achieved quorum to conduct business of the Association with three (3) out of five (5) Board Members being present.

  

C.        Homeowner Forum

Mr. DeRobertis called for any questions, comments or concerns from those residents in attendance. 

Mr. Jonkers thanked Management for the letter of explanation on past violations. Mr. Jonkers offered his assistance in numerous areas of the Covenants and Community practices.

 

D.        Approval of Meeting Agenda

Mr. DeRobertis submitted the agenda of the December 15, 2015 Regular Meetingof the Board of Directors for approval.  

Mr. DeRobertis MOVED and Mr. Marsh SECONDED: To approve the agenda of the December 15, 2015 Regular Meeting as presented.

            UNANIMOUSLY APPROVED

 

E.        New Business

 

F.         Officer Reports

 

President’s Report

Mr. DeRobertis suggested a year end letter to the community with an overview of activities and update on work performed by the Board of Directors. Ms.Ojeda, suggested encouraging residents to view the website often. Mr. DeRobertis noted he would provide management the letter by the end of the week.

 

Treasurer’s Report

Ms. Ojeda noted that she has been working on the 2016 budget, she has made some line item changes. Continuing to work on a budget to present the board for approval.

 

Secretary’s Report

No report Ms. Byers was not present.

 

G.        Approval of Meeting Minutes

Mr. DeRobertis submitted the minutes of the November 11, 2015 Special Meetingof the Board of Directors for approval.  

Mr. DeRobertis MOVED and Ms. Ojeda SECONDED: That the Board approve the November 11, 2015 Special Meeting Minutes as submitted.

            UNANIMOUSLY APPROVED

 

H.        Committee Reports

Mr. DeRobertis called for any Committee Reports.

 

Pool Committee

Mr. Mehta was not present to give a report.

 

Landscape and Grounds Committee

Discussion on interviews held with Grounds vendors.

 

Tot Lot Committee

No report.

 

Parking Committee

Mr. Marsh reported there are potentially three residents who have volunteered to be on the parking committee. To date the committee has authorized two vehicles to be towed. Mr. Marsh stated he would like to order warning stickers to place on vehicles in violation of the policy. Discussion held on the types of stickers available. Committee could order 25 stickers for $55.00 or 100 stickers for $65.00. Committee requested approval to order.

Mr. DeRobertis MOVED and Ms. Ojeda SECONDED: To authorize the Parking Committee to order parking stickers cost not to exceed $100.00.

            UNANIMOUSLY APPROVED

 

I.         Old Business

Mr. DeRobertis called for any Old Business to be discussed.

 

Grounds Maintenance Contract- Ms. Ojeda MOVED and Mr. Marsh SECONDED: To accept a three (3) year contract with Advantage Landscape, once a grounds walk of the property was completed with the Board, Committee and Management. Any clarifications of the Contract will be made in writing and added to the Contract.

UNANIMOUSLY APPROVED

 

The Board tabled the discussion of the pool house flooring project.

The Board tabled the discussion of the pool renovation proposal; Ms. Ojeda noted she needed additional time to review the proposal from Premier Pools.

The Board discussed having resident, Mohamad look at the pool house electrical work which was suggested to be completed by Dixie Electric.

The Board discussed the crack seal work performed. Board authorized Management to pay the $4,000.00 invoice from the Townhouse Seal Coat Reserve Fund.

 

G.        New Business

Mr. DeRobertis called for any New Business.

 

H.        Management Report

Mr. DeRobertis called for the Management Report by Horizon Community Services.

Ms. Plazyk noted that all business included in the Management Report had been discussed prior in the meeting.

 

I.         Executive Session

 

Mr. DeRobertis MOVED and Ms. Ojeda SECONDED: That the Board recess into Executive Session.

UNANIMOUSLY APPROVED

                        

The Board recessed into Executive Session at 8:55 pm.

 

The Board discussed attorney/client privileged communications, Board/Committee/Management communicates, and collection matters in Executive Session.

 

J.         Reconvene to Regular Session

 

Mr. DeRobertis MOVED and Ms. Ojeda SECONDED: That the Board reconvene into Regular Session.

UNANIMOUSLY APPROVED

 

The Board reconvened into Regular Session at 9:10 pm.

The Board confirmed the next Regular Meeting of The Board of Directors will be scheduled to take place on Thursday, January 18th at 7:00 pm at Dominion Library.

  

K.        Close of Business

There being no further business to come before the Board in Regular Meeting, it was:

Mr. DeRobertis MOVED and Mr. Marsh Seconded:  That the December 15, 2015 Regular Meeting of the Board of Directors be adjourned. 

            UNANIMOUSLY APPROVED

 

Meeting was adjourned at 9:12 pm.          

  

Minutes respectfully submitted by: 

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