May, 2017 Board of Directors Meeting




21326 Augusta Drive

Sterling, VA 20164

May 25, 2017


Board Members Present:     Anthony DeRobertis              

                                             Jeff Marsh                  

                                             Angela Ojeda             

                                             Kelly Whitaker

                                             Champion Chigwedu


Board Members Absent:      None


Others Present:                     Joe Barrows                Sentry Management

                                              Karen Case                 Recording Secretary


I.         Call to Order:  Mr. DeRobertis called the meeting to order at 7:57 p.m.


II.        Resident Forum:

No residents present and no comments.


III.      Approval of Agenda:


MOTION:  Mr. DeRobertis moved to approve the agenda as amended.  Motion carried without objection.


IV.      Management Update:

-       All liens that were signed have been sent back to the attorney.

-       Remaining fire lane signs were installed on the other side of Augusta.  Project is now complete.

-       Snow removal invoice was reclassified between common and townhome per Board’s request at April meeting.

-       Management reached out to Deputy Holbem and mailed a letter to the homeowner regarding safety concerns for children playing in street.

-       Hearings were scheduled, which the Board has already completed.

-       Delinquent accounts were turned over to collections per Board discussion at April meeting.

-       Reserve study proposals were obtained per Board’s request and included in the meeting packet for review.


V.        Board Officers’ Reports: 

President:  No report.

Vice President:  No report.

Treasurer’s Report:  No report.

Secretary:  No report.


VI.      Approval of Minutes: 


MOTION:  Mr. DeRobertis moved, Ms. Ojeda seconded, to approve the April 27, 2017 Board meeting minutes as submitted.  Motion carried without objection.


VII.     Committee Reports:

Grounds – No report.

Pool – Ms. Ojeda noted the Board should continue holding  hearings as needed for homeowners with delinquent accounts and suspend pool privileges as appropriate.  There was general discussion about the hearing process and logistics.  Delinquent accounts will be discussed during executive session.

Parking – Management has not yet received feedback from the community officer regarding parking on public streets.  Ms. Ojeda indicated she would like to discuss amending the governing documents at a future meeting.

Tot Lot – Ms. Byers and Mr. Marsh plan to power wash the tot lot on Sunday, June 11th around 11:30 a.m.  Additional volunteers are welcome.


VIII.   Old Business:   

There was no old business to discuss.


IX.      New Business:


Election of Officers – Mr. Marsh nominated Mr. DeRobertis for President.  Ms. Ojeda suggested rotating officer positions to give Board members more experience and this led to further discussion.  Mr. Marsh noted his previous acceptance of the Vice President position was on the condition that he would not have to serve as President.  There was general discussion about the role of each officer position to inform the new Directors.  Ms. Ojeda was nominated for Treasurer.  Ms. Whitaker was nominated for Secretary.  Mr. Marsh was nominated for Vice President.


MOTION:  Mr. DeRobertis moved to accept all of the officer positions as nominated.  Motion carried without objection.


Officer positions are now as follows:

President – Mr. DeRobertis

Vice President – Mr. Marsh

Treasurer – Ms. Ojeda

Secretary – Ms. Whitaker

Mr. Chigwedu agreed to assist with reviewing the financials and in so doing receive some training on the Treasurer’s duties.


New Meeting Night – Board discussed changing the regular Board meeting night.


MOTION:  Mr. DeRobertis moved to make the new regularly scheduled meeting the first Monday of the month, except in the case where that’s a holiday, in which case it will be the second Monday.  Motion carried without objection.


Reserve Study Proposals – There was general discussion about the reserve study to inform the new Directors.  Board will review the proposals in the packet for discussion at the next meeting.


X.        Executive Session:


Mr. DeRobertis moved, Ms. Ojeda seconded, to move into executive session at 8:50 p.m. to discuss the debts owed by individual members to the Association.  Motion carried without objection.


Mr. Marsh moved to close the executive session and reconvene the regular session at 9:02 p.m.  Motion carried without objection.


XI.      Adjournment:


There being no further business to discuss, the Board meeting was adjourned at 9:02 p.m.