May, 2017 Annual Meeting

MINUTES OF THE

WESTERLEY HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS 2017 ANNUAL MEETING

 

Dominion High School Library

21326 Augusta Drive, Sterling, VA 20164

 

May 25, 2017

                                                

Board Members Present:                 Anthony DeRobertis   President 

Jeff Marsh                   Vice President

Angela Ojeda              Treasurer

Stephanie Byers          Secretary

 

Board Members Absent:                 None

 

Others Present:                                 Joe Barrows                Sentry Management

                                                            Karen Case                  Recording Secretary

 

I.         Call to Order:  Mr. DeRobertis called the meeting to order at 7:13 p.m.

 

II.        Roll Coll (Proof of Quorum):  Mr. DeRobertis moved to skip the roll call. Motion carried without objection.

 

III.      Proof of Meeting Notice: Management provided proof of meeting notice by affidavit dated April 17, 2017.

 

IV.       Reading of Minutes of 2016 Meeting:

 

Mr. Marsh read a synopsis of the meeting minutes.

 

V.        Officer Reports:  

 

President’s Report – Mr. DeRobertis thanked everyone for coming to the meeting.  He reported that quorum was met with more than 32 members in person and by proxy.  

 

Mr. DeRobertis thanked the pool committee for their efforts to prepare for pool opening this Saturday, including the distribution of pool passes.  The committee now has four volunteers who are currently working on updating the pool rules.  Residents interested in volunteering for the pool committee should talk to the Board.

 

 

Regarding Board activities over the past year:  The front trail along Route 7 was repaved, removing trip hazards.  The entire front section along Augusta Drive has been irrigated. Trees and lighting were added around the pool parking lot.  A lot of the fences have been repaired and cleaned up.  The Board worked with Kauffman to develop a plan to handle large snow storms.

 

Mr. DeRobertis reported that the Board is supposed to have five Directors.  Last year there weren’t any candidates, so the Board is down one Director.  Ms. Byers, who has put in a lot of time serving on the Board, is unfortunately not available for a further term on the Board.  There are three Director seats open for election and only one candidate so far.  Mr. DeRobertis provided some general information about Board member responsibilities and encouraged residents to run for election.

 

VI.      Committee Reports:  

 

Grounds Committee– Mr. DeRobertis reported this committee has two volunteers, Ms. Welsh and Ms. Ojeda, who have done a wonderful job.  Upcoming projects include prioritizing trees for removal and improving the entrance sign.  One challenge has been transitioning to a new landscaping contractor. The committee would welcome additional volunteers.

 

Tot Lot Committee – Mr. Marsh reported tot lot mulch condition is ok at this time.  Cushions were installed under the swings and at the bottom of the slide.  Mr. Marsh and Ms. Byers are going to power wash the tot lot.  Date and time will be advertised and volunteers are welcome.  This email address is being protected from spambots. You need JavaScript enabled to view it. is the email for the tot lot committee.

 

Parking Committee– Mr. Marsh reported the parking committee only has two volunteers and really needs more volunteers.  This email address is being protected from spambots. You need JavaScript enabled to view it. is the email for the committee and parking concerns can be directed to that email.  Main infractions are double parking in the driveways, blocking the sidewalk and commercial vehicles.

 

Mr. DeRobertis asked for feedback on how to utilize the reserve funds collected from the single family owners that was previously required by the County before the streets went off bond.  He reported that the Board has considered installing street lights in the single family areas but no decision has been made yet.  A single family owner then stated he does not want a street light on his street.  Another homeowner suggested replacing the fence that runs between Westerley and Cardinal Glenn which is not looking too good.  Management will find out who the fence belongs to.  The Board welcomes further suggestions and they can be reached via email at This email address is being protected from spambots. You need JavaScript enabled to view it..  

 

Mr. DeRobertis reported that a new reserve study will be done soon.  The reserve study provides information that impacts the homeowner assessment amount.

 

Vice President’s Report – Mr. Marsh’s updates were discussed earlier in the meeting.

 

 

Treasurer’s Report– Mr. DeRobertis provided general information on the Association’s financials which are in good shape.  Current assets are booked at $621,386 and another roughly $77,000 in accounts receivable.  Current operating equity is $56,498.  Based on the current reserve study, the reserves are fully funded.

 

Secretary’s Report– No report.

 

Pool Committee– Ms. Ojeda reported the committee has been issuing pool passes since May 15thand the pool is ready to open.  The committee is going to keep working to update the pool rules for this coming year.  Draft rules will be reviewed by legal counsel before being finalized. The pool is in very good condition. There was no maintenance needed to open for this year as major repairs were completed last year.  The Association has renewed the pool management contract with the same company as last year.

 

VII.     Election of Directors:  Mr. DeRobertis called for nominations from the floor to be a candidate for the Board of Directors.

 

Mr. DeRobertis nominated himself as a candidate.

 

Champion Chigwedu nominated himself as a candidate.

 

Kelly Whitaker nominated herself as a candidate.

 

There being no further nominations, the floor was closed.

 

MOTION:  Mr. Marsh moved, Ms. Ojeda seconded, to elect the slate of three candidates to fill the three open Board seats.  The motion carried by acclamation.

 

Mr. Chigwedu and Ms. Whitaker introduced themselves and said a little bit about themselves.

 

VIII.   Unfinished Business:  There was no unfinished business to discuss.

 

IX.      New Business:  Mr. DeRobertis called for any new business.  No new business was raised.

 

X.        Adjournment:  The 2017 annual meeting was adjourned at 7:48 p.m.