December, 2018 Board of Directors Meeting





21030 Whitfield Place

Sterling, VA 20165


December 11, 2018


Board Members Present:     Anthony DeRobertis               President

                                                Chris Lee                                Treasurer

Stephanie Eckman                  Secretary


Board Members Absent:      Jeff Marsh                               Vice President

Rick Kholsa                            Director 


Others Present:                     Joe Barrows                            Sentry Management

Renee Garcia-Tolson              Recording Secretary

Les Eckman {departed at 7:32 p.m.}

Angela Ojeda  

                                                Bobby Rauf


I.         Call to Order: Mr. DeRobertis called the meeting to order at 7:02 p.m.


II.        Resident Forum:  Ms. Angela Ojeda requested a hardcopy of last month’s meeting minutes. Management informed her she can request a copy via email.  


III.      Approval of Agenda:


MOTION:  Mr. Anthony moved, Mr. Lee seconded, to approve the agenda as written. Motion carried without objection.



IV.       Management Update – Management reported the following:

·     2019 budget has been sent to corporate for uploading and mailing.

·     Returned signed CPA Engagement.

·     Contacted Brightview for proposal, per request of the Grounds Committee 

·     Communicated with Verizon regarding suspension of pool line. Verizon agreed to credit September, October, and November and suspend the line until further notice. 


V.        Board Officers’ Reports:  


President: No report.


Vice President: No report.


Secretary:No report. 


Treasurer:  No report.  


VI.       Approval of Minutes:


This item was tabled. 


VII.     Committee Reports:


Grounds– No report.


Parking– No report. 


Tot Lot– No report.


Pool– Mr. Eckman asked about the pool pumps. Management will follow up with the pool company. Mr. Eckman reported that the new pool regulations have been distributed to the Board for their comments and feedback.


ARB– Mr. Lee reported that the committee has received one application for a patio addition and are processing it as quickly as possible. Management will inform the resident of the results once the committee has finished. 


Welcome Committee– Ms. Eckman reported that she is still working on the welcome magnets. 


VIII.   Old Business:


Tree Removal Process: This item was tabled.  


Grounds Proposal:  The Board discussed the proposals for the grounds contract. Management gave a summary of his experience with Brightview and Diamond Turf & Scapes and there was discussion from the Board. 


{Mr. Eckman departed at 7:32pm.}


MOTION:  Mr. Lee moved, Ms. Eckman seconded, to approve the Diamond Turf & Scapes 2019 grounds contract in the amount of $56,900, pending approval of contract language outlining consistent maintenance of the flower beds. Motion carried without objection. 


IX.       New Business:


No new business. 


X.        Executive Session:


MOTION:  Mr. Anthony moved, Mr. Lee seconded, to enter into Executive Session at 7:54 p.m. for the purposes of discussing legal matters, delinquencies, and covenants related items. 


XI.       Reconvene Board Session


The Board agreed by consensus to close the executive session and reconvene the open session at 8:04 p.m.


XII.     Adjournment:


The Board meeting was adjourned at 8:04 p.m.