May, 2019 Board of Directors Meeting





Dominion High School Library

21326 Augusta Drive, Sterling, VA 20164


May 14, 2019


Board Members Present:     Anthony DeRobertis               President

Jeff Marsh                               Vice President

Chris Lee                                Treasurer

Rick Kholsa                            Director 

Bobby Rauf                             Director


Board Members Absent:      Stephanie Eckman                  Secretary


Others Present:                     Entela Vangjeli                       Sentry Management 

Paul Bjorlo                              Recording Secretary


Residents Present:                None.  


I.              Call to Order


Mr. DeRobertis called the meeting to order at 8:15 p.m. and confirmed that a quorum was met.


II.            Approval of Agenda


MOTION:  Mr. DeRobertis moved to approve the agenda as amended (moving the discussion of Pool Rules into Executive Session).  The motion carried without objection. 


III.          Resident Forum


Only one resident attended the meeting.  No comments were made during the Resident Open Forum.


IV.          Approval of Minutes 


MOTION: Mr. DeRobertis moved to approve the April 9th, 2019 meeting minutes as submitted.  The motion carried without objection.




V.            Management Update


Management reported that they had power washed the main Westerley entrance sign and that it still did not look as good as they hoped it would.  Mr. Marsh and Mr. Rauf are planning to meet with somebody to discuss options for either painting and refurbishing the sign or replacing it altogether.  


The leaning tree behind 46776 Westland has been cut down.  Spring inspections were done on May 7th, inspection letters went out on May 8th.  The leaning fence near the pond at Southern Ox has been repaired. The crack in the steps at the Westerley sign has been repaired.  Management also asked if the pool house roof could wait to be repaired.  Management has received a quote for having the roof repaired but is planning to wait until next year to explore repairing it.  


VI.          Board Officers’ Reports  


Nothing to report.


VII.        Committee Reports

a.     Grounds – Nothing to report. 

b.    Parking – Nothing to report.        

c.     Tot Lot – Nothing to report.  

d.    Pool – Nothing to report.

e.     ARB Report – Nothing to report.

f.      Welcoming Committee – Nothing to report. 


VIII.     Old Business

a.     Sign Project – Mr. Marsh and Mr. Rauf are meeting with someone tomorrow to discuss options for refurbishing or replacing the main Westerley entrance sign.  They hope to be close to a resolution by the time they meet next in June.   


b.    Pool Rules and Regulations (moved to executive session) – The Board discussed the pool rules and regulations. Management will send the Board’s suggestions to legal counsel.  


IX.          New Business


a.     Landscaping enhancements – Management has received a proposal for various landscape enhancements which were included in the Board Packet (p. 86 & 87) for review.  


MOTION:  Mr. Marsh moved, Mr. Rauf seconded, to approve the quote from Shenandoah Landscape Services to (Bid # 8389, in the amount of $395) to complete the clubhouse turf renovation.  The motion carried without objection.


MOTION: Mr. Marsh moved, Mr. Rauf seconded, to reject the bid from Shenandoah Landscape Services (Bid # 8388, in the amount of $660) to prune 3 oak trees located near balconies in the community.  The motion carried without objection.


MOTION: Mr. Rauf moved, Mr. Marsh seconded, to table the discussion regarding whether or not to approve the expenditure of $150 to have dead shrubs removed from the community until the June meeting.  The motion carried without objection.


MOTION: Mr. Marsh moved, Mr. Rauf seconded, to approve the expenditure of $589.86 in accordance with Estimate # EST-20351 from Signorama.  The motion carried without objection.  


X.            Executive Session


MOTION:  Mr. DeRobertis moved, Mr. Lee seconded, to enter into Executive Session at 8:58 p.m. for the purposes of discussing legal matters, delinquencies, and covenants related items.  The motion carried without objection.  


XI.         Reconvene Board Session


The Board agreed by consensus to close the executive session and reconvene the open session at 9:08 p.m.  


XII.        Adjournment


The Board meeting was adjourned at 9:09 p.m.