May, 2018 Annual Meeting





Dominion High School Library

21326 Augusta Drive, Sterling, VA 20164


May 14, 2018


Board Members Present:     Anthony DeRobertis               President 

Jeff Marsh                               Vice President

Angela Ojeda                          Treasurer

Kelly Whitaker                       Secretary


Board Members Absent:      Champion Chigwedu              Director


Others Present:                     Joe Barrows                            Sentry Management

                                                Alison Ware                            Recording Secretary 

{arrived at 7:38 p.m.}


I.         Call to Order:  Mr. DeRobertis called the meeting to order at 7:08 p.m.


II.        Roll Call (Proof of Quorum):  A quorum was met (38 proxies; 7 in-person).


III.      Proof of Meeting Notice:  Management provided proof of meeting notice by sworn affidavit dated May 14, 2018.


IV.       Reading of Minutes of 2017 Meeting:


MOTION:  Mr. DeRobertis moved to waive the reading of the 2017 annual meeting minutes. The motion passed unanimously.


MOTION:  Mr. DeRobertis moved to approve the 2017 annual meeting minutes. The motion passed unanimously.


V.        Officer Reports:  


President’s Report – Mr. DeRobertis shared that the new reserve study was conducted last fall. The draft is in, but it has not yet been approved. 


Mr. DeRobertis stated that recent concrete work in the community has been completed, and gave updates regarding the upcoming pool opening. Several more volunteers have signed up for the pool and grounds committees. Poolhouse painting is coming up, and surfaces will be power washed. Pool furniture refurbishment is nearing completion; the furniture is expected back next week. Irrigation is also now functional and running for the season.


Additionally, Mr. DeRobertis stated that Sentry Management has an online account portal available for homeowners to check their HOA balances, etc. 


Vice President’s Report – Mr. Marsh shared that the new community sign has been refurbished (or will be refurbished?) Mr. Marsh also provided updates on the tot lot. It needs to be mulched, and the tot lot committee is currently in the process of pricing out the cost of this project. A resident recently asked the Board whether it would be possible to install a toddler swing in the tot lot. The Board researched this, but unfortunately it would not be permitted due to regulations unless the entire swing set was replaced. 


Mr. Marsh also gave parking committee updates. The parking committee still only has two members and is actively seeking more volunteers. Additionally, Mr. Marsh shared that a parking study to gather parking data about Westerley was conducted in December. The parking committee plans to conduct another study as well.


Treasurer’s Report – Ms. Ojeda shared that Westerley has a new auditor (Paul Kahline, CPA). Mr. Kahline has been very accommodating and helpful in answering the Board’s questions about financials. Ms. Ojeda also shared that the only account that went over budget last year was legal fees due to counsel and collections. 


VI.       Committee Reports:  


Pool Committee – The committee will continue to work on updating the pool rules for this year. $17,000 was spent on pool refurbishment recently, and drywall in the pool pump room was repaired. 


VII.     Resident Open Forum:  The Board and residents present discussed rules for vehicles and parking in the community. Commercial vehicles are now using magnets that are the same color as private vehicles, and these are covering up logos.


The parking committee has a database for parking infractions. First a verbal warning is given, and the second is a warning sticker. 


{The Recording Secretary arrived at 7:38 p.m.}


VIII.   Election of Directors:  Dale Pontiff and Chesleigh Jankers were appointed to serve as election inspectors. Two seats are open for re-election, Ms. Ojeda’s and Mr. Marsh’s. Two members have resigned and will be appointed by the Board. Mr. DeRobertis called for nominations from the floor to be a candidate for the Board of Directors. There being no further nominations, the floor was closed.


The four candidates (Ms. Stephanie Eckleman, Mr. Rick Khosla, Mr. Jeff Marsh, and Ms. Angela Ojeda) introduced themselves and shared why they want to serve on the Board. 


Mr. DeRobertis announced the election results. Ms. Eckleman and Mr. Marsh were elected to the Board by majority vote.


IX.       Unfinished Business:  There was no unfinished business to discuss.


Ms. Whitaker brought up a concern about some trash that has been left in the community.


X.        New Business:  Mr. DeRobertis called for any new business. No new business was raised.


XI.       Adjournment:  The 2018 annual meeting was adjourned at 8:00 p.m.