Reminder: Annual Meeting is Next Week

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Last Updated on Friday, June 23, 2017 2:01 PM

Published on Saturday, May 20, 2017 11:05 AM

Written by Anthony DeRobertis

The annual meeting is next week. There are three positions on the Board of Directors up for election: a currently vacant one; Ms. Byers (who has not indicated interest in another term); and Mr. DeRobertis (who is running for re-election). If you wish to run, you may nominate yourself at the meeting.

The proxy form (MS Word, PDF) is available. Please give it to the person you'd like to vote on your behalf or deliver it to the meeting. You can also mail it to our management company, but keep in mind they need to receive it before the meeting.

There will also be copies of the proxy form available at the pool pass issuing sessions.

Pool Pass Dates (May)

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Last Updated on Friday, June 23, 2017 1:59 PM

Published on Monday, May 1, 2017 12:00 AM

Written by Anthony DeRobertis

The following are the pool pass issuing sessions for May, 2017. All of these are at the pool house, except for the one before the annual meeting.

The current-style passes from the previous few years remain valid. If your pass has your photo on the front and a bar code on the back, you do not need to get a new one. If you need a pass reprinted (lost or damaged), please email This email address is being protected from spambots. You need JavaScript enabled to view it. with your name and address. We can re-print and hold it for you at the pool house.

• Monday, May 15, 6–7pm
• Thursday, May 18, 6–7pm
• Saturday, May 20, 12–1PM
• Sunday, May 21, 11:30–12:30PM
• Monday, May 22, 6–7pm
• Tuesday, May 23 6–7pm
• Thursday, May 25, 6–6:30PM at Dominion High School before the annual meeting
• Saturday, May 27, 1–2pm (first day pool is open)
• Tuesday, May 30, 6:30–7:00PM new

Please bring a government-issued photo ID (drivers license or ID card, passport, etc.) and, if that does not have your Westerley address, proof you live in Westerley (utility or mortgage statement with your address, lease, 1st page of Closing Disclosure form, etc.). We take a photo for the pass, and issue a pass to every family member who wants one, so please bring your entire family as well.

There will be additional dates throughout the pool season.

Pool Committee Meeting

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Last Updated on Monday, September 18, 2017 8:40 PM

Published on Wednesday, March 15, 2017 1:02 PM

Written by Anthony DeRobertis

The Pool Committee is holding its first meeting of 2017 to review and update the pool rules and regulations. Residents are invited to attend and comment during the open forum.

Snow Removal Plans for Tonight's Storm

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Last Updated on Friday, June 23, 2017 2:01 PM

Published on Monday, March 13, 2017 1:40 PM

Written by Anthony DeRobertis

Important — Changes from Last Year

This year, we're planning on using the back four parking spots in the pool lot to pile snow during major snow storms. Please move any cars from those four spots. Cones and/or other markers will be going up later today.

In addition, we're using several of the storm detention ponds to dump snow, someone will be removing a few of the fence rails this afternoon. Please watch your step near the ponds.

Who is Responsible for Snow Removal?

Snow removal on the single-family streets is performed by VDOT.

Snow removal on the townhome streets, as well as the sidewalks along Augusta Dr and in front of the pool house, is performed by our contractor (Kauffman).

Snow removal on the rest of the sidewalks is, per county ordinance, the responsibility of the adjacent homeowner.

What to Expect

Our snow removal contractor should be making passes through once 2" fall. During the storm, they will do their best to keep the roads passable for emergencies. After the storm dies down, they will do additional cleanup and also sidewalk clearing.

If the forecasted accumulation and cold weather occurs, this snow could be with us for a while. Travel probably won't be possible Tuesday morning. If you notice any problems with the areas the HOA is responsible for, please feel free to contact:

• The board, via email to This email address is being protected from spambots. You need JavaScript enabled to view it.
• Our manager, Joseph Barrows <This email address is being protected from spambots. You need JavaScript enabled to view it.>

VDOT makes snow removal progress available on their web site at vdotplows.org.

No meeting this Thursday, holiday hours

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Last Updated on Tuesday, December 20, 2016 1:35 PM

Published on Tuesday, December 20, 2016 1:35 PM

Written by Anthony DeRobertis

The board has canceled the December meeting, so there is no board meeting this Thursday, December 22. We look forward to seeing everyone again in the new year on January 26th.

Sentry, our management company, will close early this Friday, December 23rd. They will be closed Monday, December 26th and Monday, January 2nd.

Trash Away’s holiday schedule is available on their web site; according to that, our trash and recycling pickup should be unaffected and Christmas tree pickup dates are January 3rd and January 10th.

Temporary Closure of Intersection at Sweet Birch and Augusta

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Last Updated on Friday, August 19, 2016 2:06 PM

Published on Friday, August 19, 2016 2:04 PM

Written by Anthony DeRobertis

On Monday, August 29th (weather permitting) a contractor will be installing conduit under Sweet Birch Terrace near the intersection with Augusta Dr. Unfortunately, it was not possible to drill under the street, so they're excavating it.

This requires closing that section of the street. While the street is closed, please use the next entrance (Vermont Maple Terrace).

If the weather cooperates, the closure will only be on the 29th.

Letters are going out to everyone on Sweet Birch and Southern Magnolia.

Board meeting this Tuesday

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Last Updated on Friday, June 3, 2016 12:13 PM

Published on Tuesday, May 31, 2016 4:55 PM

Written by Anthony DeRobertis

The Board did not have quorum on its regularly scheduled date last week, so it is meeting on its rain date this Thursday instead. The meeting will be 7pm in the Dominion High School library.

Update: Rescheduled to 6:15 pm on Tuesday, June 7.

Special Meeting: Pool House Floor

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Last Updated on Thursday, April 14, 2016 6:35 PM

Published on Thursday, April 14, 2016 6:33 PM

Written by Anthony DeRobertis

The President of the Association has called a special meeting of the Board of Directors regarding the pool house floor proposal. The proposal is for installing a tile floor.

When: Sunday, April 17 at 11:00 AM
Where: The pool house (46840 Vermont Maple Terrace)

1. Resident's open forum (limited to the pool house floor)
2. Chose a color from the sample tiles
3. Decide if we keep existing baseboard tiles or replace with new tile.
4. Vote on proposal